How We Do It

Payroll Administration

Payroll administration is a basic function of HRBenefix and the one most commonly associated with co-employment. This function includes the following:

• Support for hourly, salary, commissioned, tipped and piece-work payment based employees
• A variety of payment methods, including payroll check, direct deposit
• Payroll input methods via phone, fax and the Internet
• Filing local, state and federal government paperwork (W2s, W4s, FICA, etc)
• Tax Reporting and Compliance
• Certified Payroll, Job Costing and Departmental Billing

Prepare and distribute payroll checks	Direct deposit of wages to bank accounts	Year end W2s and W3s
Payroll data maintenance	Federal, state and local withholding and tax deposits	Payroll related record keeping, audits, inquiries and verifications.
Respond to I-9 inquiries	Reporting and job costing	Time clock management
Vacation and sick leave tracking	Tax changes administration
Child Labor Laws	Assist with Certificate of Age Requirements for Minors

Employee Benefits Administration

Shopping for health insurance is a time-consuming and frustrating task. HRBenefix spends a great deal of resources in finding cost-effective, comprehensive medical and dental plans based on the needs of our clients. The plans offered are typically PPO (Preferred Provider Organization), HMO (Health Maintenance Organization), POS (Point-of-Service) or a combination of the three. Health insurance is only one of many benefits HRBenefix offers. Most of these benefits are available as an option to your company.

HRBenefix will ensure that the employee benefits important to your company are included in your quotes. Other supplemental benefits available include:

• Short Term Disability Insurance
• Long Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Access to Aflac Group Plans
• Life Insurance Plans
• Dental Plans
• Vision Plan
• 401(k)
• Employee Assistance Programs

Plan communications to employees	Benefits handbook creation and distribution	401(k) Plan Administration
Eligibility tracking	COBRA compliance and administration	Short term disability plan administration
Flexible spending accounts (FSA)	Annual enrollments and adds/drops	Employee assistance plans (EAP) administration

HR Administration

In today’s business environment, keeping up with the pitfalls of employee-related laws requires a dedicated department. Most businesses do not have the manpower to do so and can find themselves involved in an expensive lawsuit that, with access to an HR department, could have been avoided. HRBenefix acts as your off-site HR department, offering consultation in the areas of sexual harassment, discrimination, FMLA (Family Medical Leave Act), hiring and firing practices and a number of other areas.

Other services included in the human resources area may include:

• Pre-Employment Testing
• Customized Employee Handbooks
• Position Descriptions
• Drug-Free Workplace Policy
• Training (Employee and Managerial)

Audit compliance with EEOC	Unemployment claims administration	Attendance audits
Employment applications	Applicant interviewer training practices	I-9 compliance
Review, draft and communicate employment policies	Create and publish legally valid employee handbooks	Audit compliance with Wage and Hour (FLSA)
Employment posters and notices	Audit compliance with ADA – Disability Act
Child Labor Laws	Assist with Certificate of Age Requirements for Minors